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When should the first annual general meeting be held?

When should the first annual general meeting be held?

As directed by the Companies Act 2013, the Annual General Meeting (AGM) for any budding new company is required to be held within 9 months from the closing of the first Financial Year in case if it is the first AGM.

What happens at the general annual meeting?

At an annual general meeting (AGM), directors of the company present the company’s financial performance and shareholders vote on the issues at hand. Shareholders who do not attend the meeting in person may usually vote by proxy, which can be done online or by mail.

Is annual general meeting mandatory?

Annual General Meeting (AGM) is a yearly meeting of stockholders or shareholders, members of company, firm and organizations. Annual General Meeting is held every financial year and it is mandatory for everyone.

Who is entitled to annual general meeting?

In terms of paragraph 4.3 of SS-2, the Secretarial Auditor or his authorised representative is required to attend the AGM. In case of other General Meetings, Explanation to paragraph 4.3 states that the Chairman may invite the Secretarial Auditor or his authorised representative to attend, if he considers it necessary.

What is the time limit to convene the first annual general meeting?

And whereas, the first proviso to sub-section (1) of section 96 of the Act provides that in case of the first AGM, it shall be held within a period of nine months from the date of closing of the first financial year of the company and in any other case, within a period of six months, from the date of closing of the …

What happens if AGM is not held?

In such a case, Companies need to hold the AGM on the Current date only. So, there is a contravention of the above sections of AGM. in the case of continuing default, with a further fine which may extend to five thousand rupees for every day during which such default continues.

How do you prepare for an annual general meeting?

Preparing for the meeting

  1. Create agenda. Prior to the AGM, finalize the agenda for the meeting.
  2. Finalize resolutions. A resolution is a proposed formal decision, action, or policy adoption or change.
  3. Finalize nominations.
  4. Financials.
  5. Figure out who will do what.
  6. Review process.

What must be discussed at an AGM?

During an AGM, a company’s performance is analysed and its future strategy is discussed. This is an opportunity for shareholders to question the board, get answers for unsatisfactory performance and challenge them on the direction of the company. Equally, an AGM is the time to praise good returns.

Why do many shareholders not attend the AGM?

Although a lot of people loyally use their co-op, not everyone is interested in all that process and procedure stuff — which can lead to an empty AGM. This is normal. Folks who start and run co-ops often expect AGMs to have low attendance.

Who has no right to speak at the annual general meeting?

A proxy holder is a person who has been assigned by the shareholder on his behalf to attend the annual general meeting. A proxy holder is not a shareholder of the company and therefore, has no rights to speak at the annual general meeting of the company.

What happens if AGM is not held within time?

How much notice must be given for an annual general meeting?

Calling and purpose of an AGM

An association’s constitution must specify the manner of calling an AGM and the manner in which notice of the AGM is given. If the Model constitution applies, members must be given at least 14 days’ notice of an AGM or 21 days’ notice if a special resolution is to be proposed.

How long after an AGM must minutes be sent out?

7 days
It is one of the duties of the Trustees to compile minutes of each meeting (Trustee meetings and General meetings) and it is also stipulated in PMR 9 that the minutes must be circulated to all persons entitled to notice of the meeting – not later than 7 days after the meeting.

What happens if AGM is held after due date?

Consequences and Penalty for Default in Holding an AGM
In case of continuing default, a fine of Rs 5,000 per day is levied for each day during which the default continues.

What questions should I ask my AGM?

15 Basic Questions for shareholders to ask at the AGM

  • Current financial position?
  • Has the Board checked its figures – how was it done, show how it was robust?
  • How has the Board minimised/limited/managed possible exchange rate fluctuations?
  • Does the Board’s plan for the future need working capital – how will it raise it?

What questions can be asked at an AGM?

How do I prepare for an AGM meeting?

Do you get food at AGM?

Keeping the principle of good corporate governance view, it has been decided that no company shall offer any other thing except tea, coffee, soft drinks and snacks etc in the AGM. As a courtesy to the shareholders, the same may be made available before the start of the meeting.

Can shareholders ask questions at AGM?

Apart from voting, if shareholders want to ask questions or express any views during the e-AGM, “they need to register as a speaker in advance as per information provided in the notice,” said Sanket Jain, Partner, Pioneer Legal.

What are the rules of annual general meeting?

A special resolution requires at least 75% votes in favour of the resolution. An AGM should be conducted during the business hours between 9 a.m. and 6 p.m. only. The meeting can be conducted on any day, which is not a national holiday, including holidays declared by the Central Government.

How long after an AGM must Minutes be sent out?

What is the time limit to convene the first Annual General Meeting?

nine months
A company must hold its AGM within a period of six months from the end of the financial year. However, in the case of a first annual general meeting, the company can hold the AGM in less than nine months from the end of the first financial year.

How much notice must be given for an Annual General Meeting?

How many days notice do you need to give for an AGM?

A general meeting of a public limited company requires notice of 14 days. An Annual General meeting (AGM) of a public limited company requires notice of 21 days.

What are the four questions to lead a meeting?

Getting Started with Four Types of Questions- ORID
ORID is derived from the four levels of inquiry: Objective, Reflective, Interpretive, and Decisional.